For profitable service businesses Dallas-Fort Worth Serving clients nationwide

Reliable monthly books, without managing the bookkeeping yourself.

For profitable service businesses that have outgrown late closes, unclear reports, and bookkeeping that still needs the owner's supervision. I maintain the books, review the monthly close, and give you a clear view of the business on one secure platform.

Book a call Take the free 2-minute audit

Monthly service typically ranges from $650 to $1,600. Not ready to change providers? Start with a $500 books review.

Aya Hosch, founder of The Zen Bookkeeper

Aya Hosch, founder. Master of Science in Accounting, UT Dallas, and ten years in corporate auditing.

Your books may be getting done. That does not mean they are giving you confidence.

You may already have a bookkeeper or software in place. The problem is that the close is late, the reports raise more questions than they answer, or the current system still requires too much oversight.

  • -Your monthly reports arrive late or change after delivery
  • -You cannot get a clear answer about the balance sheet
  • -You are paying for software but still managing the workflow
  • -Your current bookkeeper records history but rarely flags what looks wrong
  • -The business has outgrown the system that got it here

Before

  • Chasing the monthly reports
  • Unsure what was reviewed
  • Paying for software you still manage
  • Questions scattered across email
  • Finding problems at tax time

After

  • A supervised in-house close
  • No client-paid QuickBooks subscription
  • Questions resolved in one portal
  • Downloadable, CPA-ready reports
  • Discrepancies raised before tax time

Built for the next stage

A focused system for service businesses with similar books, even when the work itself is different.

Private practices and wellness firms

Provider payments, payroll, contractors, owner pay, and tax-ready books in one dependable monthly close.

Consultants and fractional professionals

A clean system for retainers, contractor costs, payroll, distributions, and the move from solo operator to real company.

Agencies and creative service firms

Monthly books that separate revenue, delivery costs, payroll, and owner compensation without adding operational clutter.

Profitable owners approaching S-corp stage

Bookkeeping and payroll coordination after your tax professional advises the election. No tax promises and no guesswork.

Interactive portal preview

See exactly where the month stands, without doing the bookkeeping.

The sample portal below shows what I have completed, what I still need from you, and what the numbers say. Explore the monthly close, cash flow, reports, and invoicing views to see how the client experience works.

portal.thezenbookkeeper.net
Willow Grove Therapy

Your July books are complete.

Reviewed by Aya on August 5.

Your to-do list

  • Answer one bookkeeping question
  • Read your July summary
  • ✓ July accounts reconciled
  • ✓ Reports delivered

Willow Grove Therapy, at a glance

This month's income$0
This month's expenses$0
Client sinceMarch 2026

You always know what is finished

See whether the month is closed, when I reviewed it, and the short list of anything I still need from you. You never have to wonder whether the books are current.

One place for everything

Answer bookkeeping questions and upload requested documents beside the monthly close they belong to. Your reports and open requests stay together instead of disappearing into an email thread.

July monthly close

Closed August 5, 2026

COMPLETE
Accounts reconciled3 of 3
Operating checking✓ July 31
Business savings✓ July 31
Business card✓ July 31
Review record

Reviewed by Aya

No open questions

Financial reports

P&L and balance sheet

Ready to download

A close you can verify

See which accounts were reconciled, when I completed my review, and whether anything still needs your attention.

Cash flowReports

Cash flow

What is expected to come in and go out over the next 60 days.

In the bank today

$0

Projected on September 29

$0

Based on books current through July 31.

Coming up

Aug 15  Client retainers+$8,400
Aug 16  Payroll-$4,110

Look ahead before cash gets tight

See what is expected to come in and go out over the next 60 days. Add planned payments and upcoming obligations without changing the books or moving money.

Your reports

Every monthly report prepared for you, newest first.

July profit and loss

Income$42,180
Expenses$28,540
Net income$13,640

July balance sheet

Assets$31,720
Liabilities$8,400
Equity$23,320
July 2026 reportsDownload PDF

The statements behind the summary

Review the income, expenses, net income, assets, liabilities, and equity for the month, then download the full profit and loss and balance sheet as PDFs.

Customer invoices

Create, send, and track invoices from your portal.

New invoice
AllDraftSentPaidOverdue
CustomerInvoiceAmountStatus
Magnolia WellnessINV-1048$2,400Paid
Northstar StudioINV-1049$1,800Sent
Oak & SageINV-1050$950Draft

Monthly practice retainer

Recurring invoice · Next draft August 15

Active

Send invoices without another subscription

Create and send customer invoices, track what is paid or outstanding, and set recurring invoices for repeat work. If you connect Stripe, customers can pay online and the payment stays tied to the invoice.

Already a client? Your portal is ready whenever you are.We email you a secure sign-in link. No password to remember.

Open the client portal

A clear first step

Find out what the books need before committing to monthly service.

Start with a focused review or talk with me about ongoing bookkeeping. Either way, you will know the scope, price, and next sensible step before you commit.

Owner-Ready Books Review

$500

Get an independent read on what is working, what is not, and what to fix first.

I review three recent months of bookkeeping, examine reconciliations and balance-sheet support, and document the issues worth correcting first. You receive a prioritized findings summary and a clear recommendation for cleanup or monthly service.

  • ✓Three months reviewed
  • ✓Written findings and priorities
  • ✓Exact recommendation and next-step scope
See how the review works Book a review call

The $500 is credited toward onboarding when monthly service begins within 14 days.

Owner-Ready Books System

$650 to $1,600/ month

Hand off the monthly close and get reports you can use with confidence.

I maintain the books, supervise the close, help you make sense of owner pay, and keep everything ready for your tax professional.

  • ✓Monthly bookkeeping and reconciliations
  • ✓Profit and loss report and balance sheet
  • ✓Owner-pay and year-end CPA coordination
Book a monthly-service call

Final pricing depends on account volume, complexity, and the condition of the existing books.

A calm way to get your books handled

From the proposal to tax time, every step happens in one secure portal. No printing contracts, scanning paperwork, emailing statements, or wondering what I still need from you.

Before you commit

Meet Aya and talk through your books

Choose a 30-minute time that works. We will talk about how the business runs, what feels messy, and whether I am the right person to help. You leave knowing the next sensible step.

Book a bookkeeping consult

30 minutes · Video call with Aya

CENTRAL TIME
August 2026‹  ›
SMTWTFS910111213141516171819202122

Tuesday, August 11

9:00 AM9:30 AM10:00 AM

Tuesday, August 11 at 9:30 AM

Confirmation and meeting link sent by email

Continue

No paperwork chase

Review the scope and sign online

Your proposal, pricing, and engagement letter arrive inside the secure portal. Accept the proposal, type your legal name, and download the signed copy. Nothing needs to be printed or scanned.

Your proposal

Prepared for Willow Grove Therapy

READY TO REVIEW

Services and pricing

Monthly bookkeeping$1,100
Financial reset$1,500
Accept proposal

Engagement letter

Consent to electronic records and signatures

Type your full legal name
Sign document

A guided setup

Connect accounts through Plaid

Connect your business bank and card accounts through Plaid using your bank's secure login. I receive the transactions, not your banking password. Requested statements and other files are uploaded directly to your portal instead of sent through email.

Bank connections

Transactions come in automatically after you connect.

Connect with PlaidYour login details go to your bank, never to us.
Connect a bank

Requested documents

July merchant statement

Upload file

Encrypted and covered by our signed NDA.

No back-and-forth email

Answer questions inside the portal

When a transaction needs context, the question appears on your portal to-do list. Type a short answer beside it and send. I use the answer to finish the bookkeeping, and the whole exchange stays with the books.

Your to-do list

1 item needs you

Bookkeeping question

What was the $240 charge at Staples on June 12?

Office supplies for the studio
Send
✓Bank statement received

The month is reviewed

See the close and open the reports

Once every account is reconciled and I have reviewed the work, the portal marks the month complete. You can inspect the profit and loss, balance sheet, and cash-flow view, then download the full reports for your records.

Your reports

July books complete · Reviewed by Aya on August 5

NEWEST FIRST
July profit and lossDownload PDF
July balance sheetDownload PDF

Willow Grove Therapy

Profit and loss · July 2026

Income

Practice revenue$44,300
Other income$3,900
Total income$48,200

Operating expenses

Clinician payroll$14,800
Contractor payments$6,200
Rent and occupancy$3,250
Software and fees$2,390
Other expenses$4,810
Total expenses$31,450
Net income$16,750

Willow Grove Therapy

Balance sheet · July 31, 2026

Assets

Operating checking$23,900
Business savings$8,100
Prepaid expenses$640
Equipment, net$4,200
Total assets$36,840

Liabilities

Credit cards$3,450
Payroll liabilities$2,670
Accrued expenses$3,000
Total liabilities$9,120

Equity

Total equity$27,720

Tax time without the scramble

Give your CPA secure access

Invite your CPA or tax preparer instead of downloading files and sending attachments. They can review reports, browse the ledger, and post adjusting entries directly, including year-end entries into a closed month. Every adjustment is labeled, I am notified, and it can be reversed. You control their access and can remove it anytime.

Your accountant

You decide who can access the books.

Invite an accountant

Full nameDana Reyes, CPAEmail addressdana@reyescpa.comSend secure invite

What your CPA can do

  • ✓Review and download financial reports
  • ✓Browse the general ledger and documents
  • ✓Post labeled adjusting entries directly
  • ✓Enter year-end adjustments into a closed month

Aya is notified of every entry. You can remove access anytime.

Dana Reyes, CPA

Secure access active

Remove access

Free, no strings

Two things you can use right now without hiring anyone.

Both take a couple of minutes and both give you a real answer, not a sales pitch dressed up as a quiz. Use them, keep the answer, and decide about the rest later.

Calculator

How much should I set aside for taxes?

Five questions and you get the percentage of every deposit to move into a separate account, plus what September 15 looks like. If you are close to an S-corp election, it prices that out too.

Run the numbers →

Self-audit

Where do my books actually stand?

Twelve yes or no questions, about two minutes. You get a score and a plain list of the gaps worth closing first, in the order I would close them.

Take the audit →
Monthly closeSample

Monthly summary

Profit and loss

Income
0
Expenses
0
Net income
0

Balance sheet

Assets
0
Liabilities
0
Equity
0

Every account reconciled and delivered on a dependable schedule.

What lands in your inbox every month. Figures shown are a sample.

Why me

Precise work, personal care, and no judgment.

I'm Aya Hosch. I spent nearly ten years in corporate auditing before building a boutique bookkeeping firm for profitable owner-led service businesses.

I keep my roster small so the care stays personal. When you email me, I respond. When something looks off, I catch it. There is no scolding and no shame about what happened before we met. We simply get the books to a place that feels good to open again.

Master of Science, Accounting
UT Dallas
Corporate auditing
10 years

Common questions

Can you review books maintained by another bookkeeper?+

Yes. The Owner-Ready Books Review is a fixed-price $500 diagnostic for owners who want clarity before changing systems or providers. I review three recent months, examine reconciliations and balance-sheet support, document the issues worth correcting first, and recommend the right next step. This is a bookkeeping diagnostic, not an audit or assurance engagement.

Do I need a QuickBooks subscription?+

No. Your monthly books are maintained on The Zen Bookkeeper's secure platform, so you do not need to buy or manage a QuickBooks subscription. If your books already live in QuickBooks or another system, I review the file and handle the transition.

What do I actually get each month?+

Every month you receive a fully reconciled account, a profit and loss statement, and a balance sheet. These are plain-English reports you can actually read and use, not raw data dumps.

How much does bookkeeping cost?+

The Owner-Ready Books Review is $500. Most monthly engagements range from $650 to $1,600. Cleanup and transition projects are quoted separately after the books are reviewed.

Can you help with an S-corp transition?+

Yes. After your tax professional advises the election, I can clean up the books, coordinate the payroll workflow, and keep wages, distributions, and owner expenses organized. See the S-corp-ready service.

Do you work with clients outside Dallas?+

Yes. I am based in the Dallas-Fort Worth Metroplex but serve clients nationwide. All services are delivered remotely.

Prefer to see where you stand first? Take the free 2-minute self-audit.

I write about the money side of running a business.

No jargon and no lectures. Just the things I wish someone had explained to me before I had to figure them out on my own. I send it when I have something worth saying rather than on a schedule.

Your books can feel lighter than this.

Tell me what is happening with the books. I will review your answers before our 30-minute conversation and tell you honestly whether the service fits.

Book a call Take the free audit

Most monthly engagements range from $650 to $1,600.